Let’s get started

Terms for Nanny PLacement Agreement

Name both parties who are offering the nanny placement contract. *
Name both parties who are offering the nanny placement contract.
Include the start and end dates of the agreement, including the time frame of any trial periods. For employees in at-will states, having a written end date may remove them from at-will status.
Now is the time to clearly define how you plan to compensate the nanny. Please detail hourly or fixed weekly rate, additional pay for overtime. If you anticipate overnights or babysitting/on-call hours outside of the normal daily schedule, please included these as well. Also mention if Nanny will be paid during family trips if Nanny will not be joining. Note: Kidology will provide necessary forms to hire Nanny as a W2 employee. Please consult your tax professional on completion and filing.
Consider what benefits you are willing to offer the Nanny and list them out one by one. Benefits may include paid vacation, holidays, sick days, personal days, health insurance contributions, professional days, educational reimbursement, retirement plan, health club membership and any other benefits you are offering.
Please indicate how often will your nanny will be paid (weekly, bi-weekly). The payment type (check or direct deposit, for example) should also be included.
Outline the days and hours that make up the nanny’s work week. If flexibility is required, be sure to be specific about how much flexibility is needed and include what days and time frames require the most flexibility.
Reflect on what you want the nanny to be responsible for and write out those responsibilities in bullet form. These may include things like prepare the children’s meals, schedule play dates, transport the children to school, keep a daily log and maintain a safe play environment.
“Light housekeeping” means different things to different people. Take the time to list out each specific duty that the nanny is expected to do. Instead of listing “Keep the children’s area tidy,” write “Vacuum the play area, be sure all toys are in their proper storage units and wipe down the children’s play surfaces at the end of each day.”
It is always good for everyone to be clear on the house rules. Include any rooms that are off limits, how any foods are to be handled (for example in families with allergies or in families who keep Kosher), parking arrangements, children’s screen time restrictions, how the phone is to be answered, policy on guests and play dates and any other items that govern how you operate your home.
With electronics so readily accessible, some employers prefer to stipulate how much time the nanny is authorized to spend on the phone and on the computer during working hours. Some employer’s allow use during nap times and others allow the use for emergencies only. Clearly state your position on personal electronics usage during working hours in your work agreement.
Writing out an emergency plan can help facilitate appropriate emergency responses. Choose an out of state contact that both the nanny and employer can contact should a personal connection not be secured. You may also wish to consider securing a safe meeting place should your home be inaccessible during an emergency.
Clarify what vehicle(s) will be used to transport the children, who will provide it, and who will pay for fuel and maintenance. If the Nanny is using her vehicle, she should be reimbursed according to the current IRS mileage reimbursement rate. The nanny should also provide proof of insurance, indicating that her policy covers transporting children for work. If the employer furnishes the vehicle, be sure the nanny is added to the auto policy. You’ll also want to indicate who is responsible for insurance premiums and the insurance deductible, should an accident occur while the nanny is on the job.
Some families wish to include a confidentiality clause that describes what can and cannot be shared about the employment arrangement and the employing family with others. This may also include the directive not to use family photos or names in social media.
Include if you will be having weekly or monthly meetings and if you’ll be holding quarterly or annual performance reviews. Having a set time to discuss the employment relationship can help prevent any tension from building.
The written contract offer should include reasons for termination, both for cause and for no cause. Any severance agreements and that amount of notice agreed to should be included. The agreement should also include the procedure that is to be followed should the nanny wish to end the agreement early.
Including a statement on how the agreement can be amended can provide clarity on how to proceed if changes to the agreement are necessary
Including an authorization to treat a minor form as part of you work agreement package can be sure that this essential tool is completed and ready prior to the start of the working relationship. Include permission for your child to be treated by emergency personnel should you not be able to be reached and include your pediatrician’s contact and children’s health insurance information, as well as all of both parents’ contact information. Include any other pertinent medial information including past surgeries and allergies. You may also wish to consider keeping a copy of the authorization to treat on file in your pediatrician’s office.
Please comment on any other items you would like to add to your terms of contract offer.